RECRUITMENT OF IMPORT DOCUMENTATION STAFF

1. Job Description

• Process documentation for import shipments (sea/air freight) as assigned by the department head; coordinate with Sales and/or designated agents to ensure complete and timely documentation.
• Monitor shipment schedules; provide timely updates on new information or related changes.
• Notify relevant parties (agents, consignees/authorized parties) of shipping status via email/phone as required.
• Enter and manage shipment data on the company's software; issue Arrival Notices, manifests, delivery orders (D/O or E-D/O), and issue Debit Notes for each shipment.
• Coordinate with the Accounting department in sending invoice requests, preparing A/R payment requests to suppliers (shipping lines/coloaders), and monitoring payment status.
• Check and hand over complete and timely documentation. Update all shipment information (Delivery Order date; delivery date, etc.) on the system and notify the designated agent as required.
• Update procedures/regulations related to receiving, transporting, import/export, and customs procedures (when applicable) to ensure work is performed correctly and according to standards.
• Prepare periodic reports as required by the Head of Documentation; participate in handling arising tasks of the import department when assigned.
• Provide guidance on import operations to relevant departments; prepare import quotations for customers/agents upon request as directed by the Head of Department.

2. Candidate Requirements

• Minimum 2 years of experience in Import/Export, Forwarding, or Logistics.
• Graduated from college/university with relevant majors: Economics, Foreign Trade, International Business, etc.
• Understanding of import/export logistics operations, especially maritime transport and related regulations.
• Proficient in using office software (Word, Excel, PowerPoint) for work purposes.
• Ability to use English in a work environment (reading and understanding documents, exchanging emails).

3. Skills and Qualities

• Confident communication, strong negotiation skills, and ability to build professional customer relationships.
• Ability to organize work scientifically, manage time effectively, and handle situations flexibly.
• Proactive thinking – problem-solving – results-oriented.
• Careful, precise work style, high sense of responsibility in every detail of work.
• Professional attitude, honesty, and willingness to adapt to work pressure.
• Team spirit, willingness to cooperate and support to achieve common goals.

4. Benefits

• Salary: Negotiable based on ability (details will be discussed during the interview).
• Salary adjustments will be considered based on work performance and contributions.
• Opportunities for stable career development and long-term commitment in a friendly environment.

5. Contact Information

Ms. Phuong Anh: (+84) 283 925 1997 – line 115 / HP: 0785 738 012

Email: hcns@globalmaritime.vn